Arkansas.gov

ADMINISTRATIVE SPECIALIST III

SUMMARY:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy.

TYPICAL FUNCTIONS:

Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations.

  Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. 

  Compiles financial information used by supervisor to formulate budget proposals and  monitors expenditures to ensure optimum operating efficiency.   

  Reviews and answers or prepares correspondence relating to agency/institution programs. 

  Interprets agency administrative directives, policies, and procedures to ensure       consistent application. 

  Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. 

  Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. 

  May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. 

  Performs other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS:

  Knowledge of the principles and practices of mathematics and statistics. 
  Knowledge of research and analysis techniques and methods. 
  Knowledge of work-related subject area. 
  Knowledge of computers and software applications.
  Ability to prepare, present, and review oral and written information and reports. 
  Ability to research and analyze related work program information. 
  Ability to develop, recommend, interpret, and apply policies and procedures. 
  Ability to analyze financial records and prepare reports. 
  Ability to plan, organize, and direct the work of others.

MINIMUM EDUCATION AND/OR EXPERIENCE:

  The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus two years of experience in a specialized or a related field applicable to work performed. 

Additional requirements determined by the institution for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.


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